Productivity Unlocker

Could you be more productive?

Compare your working day against the average UK office worker and find out how to be more productive.

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Could you be more productive?
Productivity Unlocker

Hover over each activity to see it above your cup and click once to add it. Each segment is worth 5% of your day which is around 25 minutes. Click 'Undo' to remove the last segment or 'Reset' to start over. Once your cup is full click 'Let's compare' to see your results.

Tap once to select an activity, tap again to add it to your cup. Each segment is worth 5% of your day which is around 25 minutes. Tap 'Undo' to remove the last segment or 'Reset' to start over. Once your cup is full tap 'Let's compare' to see your results.

 
Emails and work calls In meetings Focused on deadlines Learning something new Managing/delegating On a break Work instant messaging Brainstorming Pitching new business Using personal mobile
RESET UNDO LET'S COMPARE
Productivity Unlocker

Comparison

Here's how your working day compares to the average* UK office worker. Do you spend more or less time on key activities?
*UK office worker averages for each activity have been rounded to the nearest whole number.

You
Average UK
office worker
Emails and work calls
In meetings
Focused on deadlines
Learning something new
Managing / delegating
On a break
Work instant messaging
Brainstorming
Pitching new business
Using personal mobile
Make my day more productive
PRODUCTIVITY TIPS

Based on how you currently spend your working day, below is some advice to help you be more productive.

Here's how you can ensure you're using your time spent on key activities more effectively.
Emails and work calls
If you use a computer for work, it can be hard to avoid spending a lot of time answering emails or on the phone. Understandably, it can easily dominate your time and prevent you from tackling important projects.
TIP: diarize time each day to reply to emails and make calls. For example, you could set aside two hours between 9 and 11am each day to do this, freeing up time later in the day to focus on other tasks.
In meetings
When managed correctly, regular meetings are among the best ways for you and your colleagues to discuss projects, delegate work and brainstorm ideas.
TIP: to make the most out of meetings it's important to set an agenda beforehand and ensure that you don't stray too far off topic. Always schedule a specific amount of time for the meeting – whether it is ten minutes or an hour, and make sure the meeting ends on time and does not eat into time you should be spending on other tasks.
Focused on deadlines
If you are spending a large part of your time chasing deadlines, it may be the case that you could be managing these projects more effectively.
TIP: organisation is key; plan ahead, break down the task into smaller pieces and delegate work where necessary.
Learning something new
Learning new skills that can make you better at your job and more productive is an important consideration no matter where you work.
TIP: learning is always important but in order to keep focus on your work consider reading on your commute or during your lunch break rather than during office hours.
Managing / delegating
The key to delegating work is choosing the right person for the right task. Delegating work to someone who is not capable will result in a drain on both of your time.
TIP: choose the right person and brief them fully so you can focus your time on other things while that person completes the task.
On a break
Spending too much time on breaks can affect your focus, and narrows your window to get tasks completed.
TIP: Keep a note of when you go for lunch or on a break and when you return – keeping track of the time you spend away from your desk shows you how quickly it adds up, and eats into your work day.
Work instant messaging
Work instant messaging is a great way to communicate with your colleagues but can distract from the task at hand.
TIP: if you are spending a lot of time using work instant messaging it may be that what you are discussing can be handled better with a different approach – it might be easier to speak to your colleague on the phone or face-to-face.
Brainstorming
Thinking of creative ways to solve problems is critical, but you might be spending too much time discussing, and not enough time doing.
TIP: If you're spending a lot of your time brainstorming, ask yourself the question: how much time am I spending implementing these great ideas? You might want to dedicate half your brainstorming time to ensuring existing ideas come to fruition.
Pitching new business
It's very easy to slip into the new business frame of mind, and think about only that.
TIP: Take some time to step out of the pitching mind set, and look outside of yourself, or business – that time could be spent speaking to recently on-boarded customers or looking at what your competitors are doing.
Using personal mobile
Using your mobile at your desk is all too tempting but it can distract you from your work and encourage procrastination.
TIP: try to keep this activity to your lunch break – think about turning off your phone during work hours so the temptation to check it is removed. There is also a range of software and apps which limit usage at certain times.
If you spend little or no time on the following tasks, here's why it might be useful for you to prioritise these activities.
Emails and work calls
Staying in contact with your colleagues and the wider business can be crucial to achieving business goals. Communicating clearly and consistently helps to ensure that projects and tasks remain on track.
TIP: if you find work communications overwhelming, consider blocking out a portion of time every day (or even twice a day) to spend replying to emails and getting back to colleagues.
In meetings
When managed correctly regular meetings are among the best ways for you and your colleagues to discuss projects, delegate work and brainstorm ideas.
TIP: schedule regular time to meet with your immediate colleagues to update each other on your work. By communicating effectively in this manner you can ensure that all members of the team have the support they need to achieve targets.
Focused on deadlines
Most jobs entail deadlines of some form or other. Taking time to review progress towards those deadlines and making steps to move projects forward will help to ensure that targets are met.
TIP: try setting regular reminders in the weeks and days running up to important deadlines to ensure that they remain in the front of your thoughts.
Learning something new
Learning new skills that can make you better at your job and more productive is an important consideration no matter where you work.
TIP: learning doesn't have to be arduous and can come in many forms – reading industry blogs and publications can give you inspiration to try something new at work. Google alerts are a great way to keep up to date with what's new in your industry.
Managing / delegating
As you climb the career ladder, delegating work effectively becomes increasingly important and hoarding tasks you don't have to time to complete can lead to you feeling overstretched.
TIP: Delegating doesn't have to happen overnight, but take a look at your regular tasks and assess what could be taken on by another team member. You'll need to invest time upfront to get them up to speed but after you'll reap the rewards.
On a break
Studies have shown that people who don't take sufficient break time during the day can become fatigued and less productive as the day goes on. Taking time away from your desk helps you to recharge and refocus.
TIP: take your lunch break away from your desk and if possible out of your office, and consider leaving your work phone behind – this will ensure that you can benefit from a proper break without interference.
Work instant messaging
Work instant messaging is a great way to communicate with your colleagues without the need for a meeting or a long chain of emails.
TIP: consider trialing Skype for Business for a quick and easy way of keeping in touch with colleagues.
Brainstorming
Creativity, fresh ideas and innovation can contribute greatly to the success of your business. By brainstorming with your colleagues and collecting different viewpoints you can often find solutions to problems or ideas for improvements which were not immediately obvious.
TIP: choose a relaxed environment, encourage all ideas and viewpoints and form a plan to follow-up on any ideas you feel will have a positive impact.
Pitching new business
Whether it's bringing on board a new client, or finding an innovative way to reach your consumers, pitching – and winning – new business is often the lifeblood of a company.
TIP: you may not fancy your chances in the pitch room, but that doesn't mean you can't help the team to get there – researching, sense-checking ideas and reviewing pitch materials are all valuable contributions to new business endeavours.
Using personal mobile
Much like taking a proper lunch break, taking a moment to disengage from a task and clear your mind can help to refocus.
TIP: don't be afraid to schedule ten minutes in the afternoon to get a coffee or step away from your desk, bring your phone and take your mind off work. This can help to energise you when a long day has taken its toll.
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